ATX

2016 Form 1099 Reporting

Each year RSBCO, on behalf of Argent Trust Company, mails to you Forms 1099 reporting dividends, interest, gains and losses, and other income earned in your Trust / Agency / Custody account which we administer on your behalf.

The law requires we must mail Forms 1099-DIV, 1099-INT, 1099-OID, and 1099-MISC to clients no later than January 31st. The law further requires that Form 1099-B be mailed no later than February 15th or March 15th if Widely Held Fixed Income Investment trusts (WHFITs) are held. Law allows the consolidation of Forms 1099-B, 1099-DIV, 1099-INT, and 1099-OID, so, if WHFITs are held, the deadline for mailing the 1099s becomes March 15th.

We feel that it is important that you receive the most accurate Form 1099 that segregates “qualified” dividends, which are taxed at lower tax rates on your individual income tax returns. In order to accurately segregate “qualified” dividends on your Form 1099, we must be provided with information from the companies paying dividends, primarily mutual funds and real estate investment trusts (WHFITs).

We do not anticipate receiving the necessary information from these companies until late January or early February 2017. Because our Form 1099s are consolidated with the 1099-B, 1099-DIV, 1099-INT, and 1099-OID documents, it will not be possible to prepare and mail accurate tax reporting by the January 31, 2017 deadline. We have requested, and received, an extension of time for mailing tax information to clients in order to provide the most accurate information for your tax filing.

Your Form 1099 will be mailed as soon as all information is received on your assets. Our mailing of the combined Form 1099 for 2016 may vary from January 31st to March 15th. Your Form 1099 will be mailed no later than March 15, 2017. Also note that this year all 2016 forms will include tax information for the full 2016 tax year.

Please contact your account administrator should you have any questions or concerns.

Tax Reporting Specific to Individual Retirement Accounts

2016 Form 5498

The Fair Market Value of your IRA accounts as of 12/31/2016 appears on your statement and will be reported to the Internal Revenue Service on Form 5498 on an annual basis. You will only receive a Form 5498 if you have a reported transaction (contribution, rollover, Roth conversion or recharacterization) to your IRA for 2016

2016 Form 1099-R

If distributions were made from your IRA, Form 1099-R will be mailed by January 31st.

Require Minimum Distribution

If you are over 70 and 1/2 years of age or will be 70 and 1/2 during 2017, your notice of your Required Minimum Distribution for 2017 will be mailed by January 31st.

Privacy Notice & Other Disclosures

Privacy Notice: Argent Trust Company (ATC), a Texas state trust company, is aware that our customers count on us to place the uppermost importance on the privacy of personal information and financial dealings with our companies. This information is necessary for us to provide the financial products and exceptional customer service to you. We are providing you with the following information regarding our privacy policy and our commitment to safeguard your personal information.

Confidentiality and Security: We recognize the need for privacy when dealing with personal financial information. We maintain physical, electronic and procedural safeguards that comply with federal standards to store and secure information about you from unauthorized access, alteration and destruction.

Information We Collect: We collect nonpublic personal information about you from the following sources:

  • Information we receive from you on applications or other forms.
  • Information about your transactions with our affiliates, others, or us.

Information We May Share: We may disclose to our affiliates all of the information that we collect, as described above. In order to effect, administer, or enforce a transaction requested or authorized by you, the customer, we may share customer information with third party service providers only in accordance with strict confidentiality. We will share information in accordance with applicable law. We do not disclose any nonpublic personal information about you to unaffiliated third parties for them to rent, sell, trade, or for their independent use.

Employee Access to Information: All employees must adhere to ATC’s policy on confidentiality. Employee access to customer information is authorized for business purposes only, and the degree of access is based on the sensitivity of the information and on an employee’s need to know in order to service the customer’s account or comply with legal requirements.

Inactive Customers and Closed Accounts: Should you ever decide to close your account(s) or become an inactive customer at ATC, we will continue to adhere to the privacy policies and practices as described in this notice.

Internet Privacy: Like most Web sites, ATC’s Web site gathers and maintains statistics about the number of visitors. However, visitors to our Web site are anonymous except where registration is required and cookies are used to improve your online experience. ATC does not rent, sell, trade, or otherwise disclose any personal information collected through our Web site. Any information you provide is for ATC’s use only.

E-Mail: Please do not provide any account or personal information such as Social Security numbers, account numbers, or account balances within your e-mail correspondence to us. We cannot use e-mail to execute transaction instructions, provide personal account information, or change account registration.

Your confidence in us is important and we want you to know that your personal and account information is safe. If you have any questions or concerns, please contact us.

Funds awaiting investment or distribution: All cash or cash equivalents received for your account are generally invested or swept into a money market fund or other interest bearing investment during the normal course of business. Distributions are removed from the account and from investment and other interest bearing accounts on the business day that distributions are processed. Depending on the timing of the collection of funds received and distributed and the availability of those funds, interest or other income may be earned on funds held for investment, sweep or distribution. Such interest or other income may be paid to Argent Trust Company. The possibility of the receipt of such interest or other income was a factor in determining the total fees charged to each account or trust.

Mutual Fund Fees: From time to time, Argent Trust Company may invest funds in mutual funds, bank deposits or other investments from which Argent Trust Company may receive financial benefits. These benefits may include receipt of certain fees (such as 12b-1 fees) or other income for providing services to clients of these investments. These benefits may result from shareholding servicing, administrative, and accounting services, by example. The possibility of the receipt of these financial benefits was a factor in determining the total fees charged to each account or trust.

Potential conflict of interest disclosure: From time to time, Argent Trust Company may invest funds in deposits of Origin Bank and may receive financial benefits in the form of interest or other income from that bank as disclosed above. Origin Bank’s parent is a minority (less than 10%) stockholder of Argent Trust Company’s parent and both entities have other mutual contractual relationships. The ownership interests and other relationships may create a conflict of interest. You may write your account officer to request that your account not be invested in Origin Bank deposits.

Please contact your Advisor to request current prospectuses or if you have any questions regarding this disclosure.

Class Action Litigation: Argent Trust Company, a Texas state trust company, will participate in class action litigation only when deemed beneficial to the account by ATC. Should the account holder desire to participate in class action litigation not deemed beneficial by ATC, the account holder accepts full responsibility for gathering information required to participate and holds ATC harmless for any performance of the litigation.

Important Information About Procedures For Opening A New Account With Argent Trust Company

To help the government fight the funding of terrorism and money laundering activities, Federal law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account.

What this means for you: When you open an account or establish a trust, we will ask you for your name, address, date of birth (in the case of an individual), taxpayer identification number, and other information that will allow us to identify you. We may also ask to see your driver’s license or other identifying document in order to verify the information that you have provided to us. We are required by law to attempt to match the information provided by you against lists issued by various governmental agencies to confirm that you are not a known or suspected terrorist or in any way affiliated with a known or suspected terrorist group.

If you have any questions about this process, please discuss them with your account or trust officer or our internal anti-money laundering program coordinator. Thank you for your cooperation and understanding with this process.

Objection To Disclosure of Beneficial Ownership

In an effort to permit direct communications between a company which issues securities and the shareholder who votes the securities, the Securities and Exchange Commission (SEC) has adopted a rule, referenced as 14b-1, “Shareholders Communication Act”.

For your protection, the Rule prohibits the requesting company from using your name and address for any purpose other than corporate communications.

Argent Trust Company is authorized to refuse to disclose the Owner’s name, address, and security position(s) of current and/or future holdings that the Owner(s) may own from time to time pursuant to SEC Rule #14b-1.

Please contact your Advisor or Trust Officer to request current prospectuses or if you have any questions regarding this disclosure.

ATN

2016 Form 1099 Reporting

Each year Argent Trust Company mails to you Forms 1099 reporting dividends, interest, gains and losses, and other income earned in your Trust / Agency / Custody account which we administer on your behalf.

The law requires we must mail Forms 1099-DIV, 1099-INT, 1099-OID, and 1099-MISC to clients no later than January 31. The law further requires that Form 1099-B be mailed no later than February 15 or March 15 if Widely Held Fixed Income Investment trusts (WHFITs) are held. Law allows the consolidation of Forms 1099-B, 1099-DIV, 1099-INT, and 1099-OID, so, if WHFITs are held, the deadline for mailing the 1099s becomes March 15.

We feel that it is important that you receive the most accurate Form 1099 that segregates “qualified” dividends, which are taxed at lower tax rates on your individual income tax returns. In order to accurately segregate “qualified” dividends on your Form 1099, we must be provided with information from the companies paying dividends, primarily mutual funds and real estate investment trusts (WHFITs).

We do not anticipate receiving the necessary information from these companies until late January or early February 2017. Because our Form 1099s are consolidated with the 1099-B, 1099-DIV, 1099-INT, and 1099-OID documents, it will not be possible to prepare and mail accurate tax reporting by the January 31, 2017 deadline. We have requested, and received, an extension of time for mailing tax information to clients in order to provide the most accurate information for your tax filing.

Your Form 1099 will be mailed as soon as all information is received on your assets. Our mailing of the combined Form 1099 for 2016 may vary from January 31 to March 15. Your Form 1099 will be mailed no later than March 15, 2017.

Please contact your account administrator should you have any questions or concerns.

Tax Reporting Specific to Individual Retirement Accounts

2016 Form 5498

The Fair Market Value of your IRA accounts as of 12/31/2016 appears on your statement and will be reported to the Internal Revenue Service on Form 5498 on an annual basis. You will only receive a Form 5498 if you have a reported transaction (contribution, rollover, Roth conversion or recharacterization) to your IRA for 2016.

2016 Form 1099-R

If distributions were made from your IRA, Form 1099-R will be mailed by January 31st

Require Minimum Distribution

If you are over 70 and 1/2 years of age or will be 70 and 1/2 during 2017, your notice of your Required Minimum Distribution for 2017 will be mailed by January 31st.

Privacy Notice & Other Disclosures

Privacy Notice: Argent Trust Company (ATC), a Tennessee state trust company, is aware that our customers count on us to place the uppermost importance on the privacy of personal information and financial dealings with our companies. This information is necessary for us to provide the financial products and exceptional customer service to you. We are providing you with the following information regarding our privacy policy and our commitment to safeguard your personal information.

Confidentiality and Security: We recognize the need for privacy when dealing with personal financial information. We maintain physical, electronic and procedural safeguards that comply with federal standards to store and secure information about you from unauthorized access, alteration and destruction.

Information We Collect: We collect nonpublic personal information about you from the following sources:

  • Information we receive from you on applications or other forms.
  • Information about your transactions with our affiliates, others, or us.

Information We May Share: We may disclose to our affiliates all of the information that we collect, as described above. In order to effect, administer, or enforce a transaction requested or authorized by you, the customer, we may share customer information with third party service providers only in accordance with strict confidentiality. We will share information in accordance with applicable law. We do not disclose any nonpublic personal information about you to unaffiliated third parties for them to rent, sell, trade, or for their independent use.

Employee Access to Information: All employees must adhere to ATC’s policy on confidentiality. Employee access to customer information is authorized for business purposes only, and the degree of access is based on the sensitivity of the information and on an employee’s need to know in order to service the customer’s account or comply with legal requirements.

Inactive Customers and Closed Accounts: Should you ever decide to close your account(s) or become an inactive customer at ATC, we will continue to adhere to the privacy policies and practices as described in this notice.

Internet Privacy: Like most Web sites, ATC’s Web site gathers and maintains statistics about the number of visitors. However, visitors to our Web site are anonymous except where registration is required and cookies are used to improve your online experience. ATC does not rent, sell, trade, or otherwise disclose any personal information collected through our Web site. Any information you provide is for ATC’s use only.

E-Mail: Please do not provide any account or personal information such as Social Security numbers, account numbers, or account balances within your e-mail correspondence to us. We cannot use e-mail to execute transaction instructions, provide personal account information, or change account registration.

Your confidence in us is important and we want you to know that your personal and account information is safe. If you have any questions or concerns, please contact us.

Funds awaiting investment or distribution:  All cash or cash equivalents received for your account are generally invested or swept into a money market fund or other interest bearing investment during the normal course of business. Distributions are removed from the account and from investment and other interest bearing accounts on the business day that distributions are processed. Depending on the timing of the collection of funds received and distributed and the availability of those funds, interest or other income may be earned on funds held for investment, sweep or distribution. Such interest or other income may be paid to Argent Trust Company. The possibility of the receipt of such interest or other income was a factor in determining the total fees charged to each account or trust.

Mutual Fund Fees:  From time to time, Argent Trust Company may invest funds in mutual funds, bank deposits or other investments from which Argent Trust Company may receive financial benefits. These benefits may include receipt of certain fees (such as 12b-1 fees) or other income for providing services to clients of these investments. These benefits may result from shareholding servicing, administrative, and accounting services, by example. The possibility of the receipt of these financial benefits was a factor in determining the total fees charged to each account or trust.

Potential conflict of interest disclosure:  From time to time, Argent Trust Company may invest funds in deposits of Origin Bank and may receive financial benefits in the form of interest or other income from that bank as disclosed above. Origin Bank’s parent is a minority (less than 10%) stockholder of Argent Trust Company’s parent and both entities have other mutual contractual relationships. The ownership interests and other relationships may create a conflict of interest. You may write your account officer to request that your account not be invested in Origin Bank deposits.

Please contact your Trust Officer to request current prospectuses or if you have any questions regarding this disclosure.

Class Action Litigation:  Argent Trust Company, a Tennessee state trust company, will participate in class action litigation only when deemed beneficial to the account by ATC. Should the account holder desire to participate in class action litigation not deemed beneficial by ATC, the account holder accepts full responsibility for gathering information required to participate and holds ATC harmless for any performance of the litigation.

Important Information About Procedures For Opening A New Account With Argent Trust Company

To help the government fight the funding of terrorism and money laundering activities, Federal law requires all financial institutions to obtain, verify and record information that identifies each person who opens an account.

What this means for you:  When you open an account or establish a trust, we will ask you for your name, address, date of birth (in the case of an individual), taxpayer identification number, and other information that will allow us to identify you. We may also ask to see your driver’s license or other identifying document in order to verify the information that you have provided to us. We are required by law to attempt to match the information provided by you against lists issued by various governmental agencies to confirm that you are not a known or suspected terrorist or in any way affiliated with a known or suspected terrorist group.

If you have any questions about this process, please discuss them with your account or trust officer or our internal anti-money laundering program coordinator. Thank you for your cooperation and understanding with this process.

Objection To Disclosure of Beneficial Ownership

In an effort to permit direct communications between a company which issues securities and the shareholder who votes the securities, the Securities and Exchange Commission (SEC) has adopted a rule, referenced as 14b-1, “Shareholders Communication Act”.

For your protection, the Rule prohibits the requesting company from using your name and address for any purpose other than corporate communications.

Argent Trust Company is authorized to refuse to disclose the Owner’s name, address, and security position(s) of current and/or future holdings that the Owner(s) may own from time to time pursuant to SEC Rule #14b-1.

Please contact your Trust Officer to request current prospectuses or if you have any questions regarding this disclosure.

Argent Advisors Privacy Policy

 Argent Advisors, Inc., an SEC registered investment adviser, (“Argent”), maintains physical, electronic, and procedural safeguards that comply with federal standards to protect clients’ nonpublic personal information (“information”). Through this policy and its underlying procedures, Argent attempts to secure the confidentiality of customer records and information and protect against anticipated threats or hazards to the security or integrity of customer records and information.

It is the policy of Argent to restrict access to all current and former clients’ information (i.e., information and records pertaining to personal background, investment objectives, financial situation, tax information/returns, investment holdings, account numbers, account balances, etc.) to those employees and affiliated/nonaffiliated entities who need to know that information in order to provide products or services to the client. Argent may disclose the client’s information if Argent is: (1) previously authorized to disclose the information to individuals and/or entities not affiliated with Argent, including, but not limited to the client’s other professional advisors and/or service providers (i.e., attorney, accountant, insurance agent, broker-dealer, investment adviser, account custodian, etc.); (2) required to do so by judicial or regulatory process; or (3) otherwise permitted to do so in accordance with the parameters of applicable federal and/or state privacy regulations. The disclosure of information contained in any document completed by the client for processing and/or transmittal by Argent in order to facilitate the commencement/continuation/termination of a business relationship between the client and a nonaffiliated third party service provider (i.e., broker-dealer, investment adviser, account custodian, insurance company, etc.), including information contained in any document completed and/or executed by the client for Argent (i.e., advisory agreement, client information form, etc.), shall be deemed as having been automatically authorized by the client with respect to the corresponding nonaffiliated third party service provider. Argent permits only authorized employees and affiliates who have signed a copy of Argent’s Privacy Policy to have access to client information. Employees violating Argent’s Privacy Policy will be subject to Argent’s disciplinary process. Additionally, whenever Argent hires other organizations to provide services to Argent’s clients, Argent will require them to sign confidentiality agreements and/or the Privacy Policy. Certain of Argent’s personnel are also in their individual capacities representatives and or employed by an unaffiliated broker dealer. Argent may provide information to that broker dealer in response to that broker dealer’s request for information pursuant to that broker dealer’s regulatory and or compliance requirements. To the extent that any Argent clients have a question or concern about this information sharing, please call the Argent office regarding a potential opt out from this sharing.

Should you have any questions regarding the above, please contact Vicki Tindall, at (318) 324-8000.

Email Disclosure

As a company policy, we do not accept any voice mail or email instructions. Any information you submit to us over the Internet is by definition insecure and could be observed by a third party while in transit. If you wish to submit personal financial information or other information you would like to keep private, it would be safer for you to send it to us in a more secure mode (mail, fax, overnight courier, etc.).

This communication, together with any attachments hereto or links contained herein, is intended for the use of the intended recipient(s) only and may contain information that is confidential or legally protected. If you are not the intended recipient, you are hereby notified that any review, disclosure, copying, dissemination, distribution or use of this communication is STRICTLY PROHIBITED. If you have received this communication in error, please notify the sender immediately by return e-mail message and delete all copies of the original communication, along with any attachments hereto or links herein, from your system.

Please contact us if there are any changes in your personal or financial situation that might require a change in your investment objectives or if you would like to request any changes in the services we provide to you. A current copy of our written disclosure statement is available upon request.